Ask HN: How do you organize/track your personal goals?

239 points by mezod ↗ HN
- Monthly, quarterly, yearly? - notes, kanban, outlines? - how do you visualize your progress?

122 comments

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I spend hours making notes and then I do not read them or action them.

Instead I do the bare minimum to get through the day.

Same here, I even sync my notes across devices and put them under version control
I started just writing it down in the Notes app included with macOS as a list and mostly keep it in my head. I guess I try to look at it at the beginning of the year and see what I achieved but it's mostly bigger generic points ("get raise to be over $amount", "sign up for $class").

I don't think there's much value in micro-managing your life, especially if a lot of things are out of your hand and there's not really a good way to measure progress. Writing down some top-level goals and keeping them in mind feels helpful to me and I don't think a specific tool or task managing methodology is needed there.

I don't. Live is hard enough without you constantly pushing yourself and giving yourself a bad conscious for not reaching your goals. Relax, kick back and just do what you feel is fun.
Most people already do that.
If they did, mid-life crisis wouldn't be so common. I'd say many people have lofty yet rather undefined goals in life, which is why they crash hard when they realize they are far from achieving hem.
There is a large middle ground between constantly pushing yourself and just doing what's fun.

Also, reaching a goal is great, but for many goals it's the process of getting there where the real personal growth comes from.

Sometimes what's really fulfilling in the long term isn't what's fun in short term. For example, practicing an instrument vs. playing a video game.
Eh I once heard someone make a distinction that I like between 'what you enjoy' and 'what makes you happy'.

A somewhat boring example is it's unlikely you enjoy doing your university exams, however your state of happiness after completing your degree will be higher than if you had instead done something more enjoyable with your time (e.g. play video games).

Floating is for boats.
The times I look back on my life that bring me the most happiness are the times I pushed myself to my limits.
Nothing of value is fun, easy, or simple.
Hhahahahahahahah

So true!

I did that this weekend. It was also hard to kick back and relax when I wanted to work on my goals. That was very conflicting, but I'm starting to see the value of slowing down a little bit.
I'm the same, when I look at some of the comments here it sounds rather joyless.
As a high school teacher, I like to use diaries and sticky notes to track them. Once in a while, I go through them and update them.
I want to be able to leave notes on my phone by using short voice commands, then later export everything to ascii, and analyze it on a computer. I'm not aware of a solution for this, but in combination with some data-mining, it would be a great tool for analyzing habits (and keeping track of diet as well).
You should try Rec. It’s a voice recording app that has a built in human transcription feature.
I have a bunch of goals every year. They're written down on a small whiteboard that I've got hanging right next to my desk. Whenever I wonder what to do, I'll look at that whiteboard to tell me what currently has my highest priority.

At least, that's the theory. It doesn't always work out that way, but I can just write new goals down next year (or leave/rearrange the ones I didn't reach).

For personal projects and goals I keep a couple of index cards aside - one I used for GTD - 2 columns on one side (Next Action and Inbox/New Items) , 3 on the other (Waiting For, Projects, Someday). And then another index card or two for notes and sketches. I find it good to limit them (and keep just three folded in half in a back pocket) , otherwise I end up dragging around a stack of cards and not using them. If I limit them but replace as needed, I seem to use them more and keep them to hand.

I redo my GTD card weekly and drop stuff off every time that I 'thought' I wanted to do but just the act of writing it down and reviewing shows me it is not a priority. For a while I kept my old cards, but now I ditch them.

GTD = Getting Things Done - https://hamberg.no/gtd/

-

I use a combination of a mental/back of index card kanban board for purchasing goals (a cadence of what I can afford to save/spend, leading me along a list of prioritised items I want <or don't want by the time I can buy them in cash usually>) - been thinking about making an app for it for a while, but beyond my skills.

Right now I have two or three 'main' hobbies - paddle boarding, brewing beer and cycling. While I have a good salary, we have 2 kids and a single income, so things I would have just bought without thinking just a few years ago, now get thought about for a good while before pulling the trigger. If anything I'm happier this way. I stops me buying 'hobby crap' that I never use, and gives me time to find the best item I'm looking for (is it worth buying that huge saucepan cheaply, or waiting to get a better one? Or second hand?)

I use a Trello board for my 10 year goals. Lists are:

1. Primary Goals

2. Secondary Goals

3. Immediate Goals

5. To-do this week

6. Daily

I started it at the end of 2015 so there's a card in primary goals list for each major thing that I would like to have accomplished (or just continued to do) by the end of 2025. Each primary goal gets its own label and a checklist of what specifically accomplishing that goal means to me.

Secondary and immediate goals are how I broke down the bigger goals into smaller, more manageable parts. For example, one of my primary goals is "Health." So a secondary goal might be "rock climb twice per week" or "research ways to improve my memory". Every card in every list has a label/labels that relate them back to a primary goal.

The weekly and daily todos further break everything down into things that I can focus on in the next day or week.

Here's what I learned:

- For all of 2016 (the first year) I would update this Trello board religiously every day with my weekly and daily todos. I found that I actually didn't enjoy doing this. While things were getting done, they didn't seem to be things that were that important or impactful. I stopped doing this so I could completely cut out those last two lists. Now I re-visit the board every so often when I feel like I need a reminder or what past-me thought was important. Sometimes I update the primary goals (I've only added to this once and never removed from it) and more frequently I'll decide that a secondary or immediate goal didn't make sense so I'll get rid of it or add a new one. The whole process is much more free form and I think that works better for me.

- One of my mantras that has come out of this exercise has been "don't do something for just one reason." The things that I tend to enjoy and accomplish successfully are ones that have multiple primary goal labels on them. Sometimes they only have a loose relation or benefit but it's still more compelling to me because if it turns out one of the benefits doesn't work out the way I planned then there's still a reason to be doing this thing for another reason.

Still an ongoing experiment but I'm generally happy that I'm doing it.

I also use a trello board. I have one column for each year, plus a wishlist column with short/mid/long term goals and a separate column just for travels that I want to do. Once a task is completed I mark it with the green label. If I just don't care anymore about something or I "fail" the task, then I mark it in red.

I find this setup quite helpful for:

- breaking down huge goals (such as learning a new language)

- having short/mid/long term goals all available at a glance

- giving priority to stuff I'd otherwise keep procrastinating (I tend to procrastinate for weeks or months doing several things until I put everything in one checklist at the top of the current year column and power through them all in a short time)

- giving myself some perspective and appreciate all the things achieved in the past months/years. Things that were once just dreams or seemed very hard to achieve are now the normal day-to-day life and it's way too easy to undervalue them.

I use the board in a positive way, in the sense that I don't see deleting tasks or failing to achieve something as some kind of failure. I only celebrate the green "done" labels.

EDIT: formatting

I also use a Kanban board mine however keeps track of completion on books and courses. I suppose a ten year goal would be a good idea along with yearly.
One of my goals this year is to be better organised at tracking my goals :) so far I haven't got around to it.

In all my note taking I try and keep things plain text. I have a folder for the year with a file called goals.txt with a list of everything I plan to achieve. I then have a done.txt file with everything I did achieve, divided my month. This is because life invariably throws things at you which were not on your initial plan, but are worth remembering that you did

I use org mode for both regular work as well as one off targets. Org mode allows me to clearly bucket tasks into what is scheduled and needed by when, tag related tasks together but define them anywhere, also allows to define subtasks and track task progress in terms of sub tasks. It allows you to see your agenda on a configurable time period, and can also equally support GTD. Personally I find it to be a really nice place to dump all your thoughts and with trivial effort get them organised in a nice to see and search format.
Also org mode here, in combination with the guile based mcron for some notification and scripting stuff.

I also still strongly believe in the power of notepads and moleskin. Some things are too sensitive to be digitized.

I’ll give a shot. Some friends told me about org mode these days.
org mode is fantastic, but I've found that pen and paper keeps me from wasting time figuring out how instead of what
I take a video of myself each morning talking about what I want to get done that day. At night I watch the video, take a mental note of what I need to work on the next day based on what I did and didn't accomplish that day. Repeat.
That's interesting. How long do the videos tend to be? Any particular reason why you think this works better than just writing them down?
I find that organization helps me accomplish much more; taking the time every Sunday to plan out my week makes focusing significantly easier and more productive.

For standard tasks, I use Excel to track my weekly tasks. I prefer Excel compared to a web application because it's just always open on my laptop: https://imgur.com/a/bp2sJYY - I break them down into priorities (Low - Absolute), class (blacked out column, I use the names of my two orgs), category, and a target date I set at the beginning of the week. - Anything not completed transfers over to the next week and is reassigned an appropriate priority and date. - Started this level of detail in Jan. 2018 and have been very happy with it.

For larger, more complicated projects I use a top-down approach I call strategic planning. I wrote a detailed article on the approach here: http://bit.ly/2zWlARj

I recently read 'Measure What Matters' and find OKRs to be a great way to track personal goals.
I personally use trello for keeping track of the things going on in my life. I don't necessarily use it to set goals for myself but whenever I want to do or learn something I make a list for that topic on my board. Then I start adding content (in the form of cards) to the list, to flesh out what it is exactly I want to achieve or how I might get there.

I sort lists by priority, so things that are the most important are on the left of the board. This really helps keep me focused on only a few topics at a time. Usually 4-5 lists are actively worked on.

I also have one list completely to the left of the board for things that need sort term attention. For example a paper I need to finish by next week or if I want to, for example buy a new pair of headphones, I make a card for that on that first list.

Then finally I have two general lists that are usually somewhere in the middle of the order about "Blog posts and Articles" I need to read and another one titled "Books" (list of books I am interested in reading). I keep both of these lists fairly short so nothing ends up forgotten in a forest of cards.

I found that keeping track of everything really helped me get more stuff done. But it also helped me to discover new things I want to do.

I use a Trello board that I update weekly. There's a list of tasks, and then 7 lists for each day of the week. I assign the tasks to each day and archive them when I've completed them. If they're only half done, I just shift them to the next day and so on. For things that need to be done by a particular date, I assign them dates and link it to iCal.

Having been doing this for the past 3 months and it has helped put some structure into my life though sometimes I find it a bit too micro-managing. It also gives me tunnel vision since I can only do short term plans.

I've tried various other GTD and OKR methods without success. I've noticed that if I don't look at them at least once a week, I'll quickly forget about it and return to my old habits.

I like to keep it simple, I have 5-10 goals in google docs. I revisit my goals and progress about monthly and log where I am and how I see my future progress.
I've tried and failed to use and stick to many productivity systems over the years. It almost seems like an obsession at this point to find technological means for improving throughput.

I was able to take certain ideas from GTD but I've never found myself able to stick to a particular system. They all introduce too much friction and I end up discarding them in favor of just using mind, memory, and physical reminders.

What starts to go missing when I ramp up productivity is the meaning behind what I'm doing. It's too easy for me to announce, 'doing things this way is stupid', putting the whole thing down, and then go back to relaxing.

The big problems in life don't really respond to any amount of productivity improvements. You can't GTD your way to having more meaningful personal relationships. And you can't GTD your way to more deliberate practice, you just do it, day after day.

I'm not quite at the point where I'm willing to write off productivity hacking as profoundly missing the point of life. But tracking and organization is what you do to things that need to be done that you can't bother to make enough of a priority to where they can be focused on with 100% of your attention and creative energy. And if you are focusing on things with 100% of your attention and creative energy, then tracking just gets in the way.

That all said, I am actually actively working on a productivity system. It's a console and text-based system where I add things just by typing `add <COLLECTION> <ITEM>` into a terminal. Triage is accomplished by using `sort <COLLECTION>` and going through item after item with one strike of a key. Using Ruby metaprogramming superpowers, I'm slowly hacking away at the friction behind creating little software tools that all interoperate with each other.

What triggered this was when I got the idea to move all my personal scripts off of Github and onto Dropbox. I don't need version tracking, I need syncing and durability. This seemingly little change made all the difference in my interest in recreational coding. Being able to just pop open a console in any machine that I've set up and start running commands without having to pull git repos feels amazing. I can literally stop typing, letting the text editor autosave, then get up, go home, and get on one of my personal machines and pick right back up where I left off.

The grand idea is to profoundly reduce the amount of friction involved in integrating software into my life. I'll be able to `add idea vacation` then `sort` it into a category, then `plan` it, the end result being a flat list of action items that I can accomplish X number of every day.

Is it overkill? Absolutely. But the dream of absolute perfection is the only vision compelling enough to get me to even think about productivity improvements anymore. There's no lower fruit left for me to pick that actually moves the needle on anything.

You might be interested in TaskWarrior https://taskwarrior.org/

Or maybe not :) I originally found the terminal-based aspect appealing but in the end found the tool didn’t work for me. And maybe you just want to work on your own tool, which would be a fair reason not to stop.

Daily stuff, I use breeze.pm, which is a bit like Trello except has swimlanes. For current stuff I have a board separated into three swimlanes - client work, my work and personal. These are separated in columns - this week, today, doing, blocked and done. I'll add to and move between columns as necessary.

I keep pretty high level (like I don't want a million tiny tasks), but everything that's listed has to be accomplished within a few hours or a working day at most.

Anything there over a week, or not getting done is moved to a 'longer term' board, which is more of a brain dump of ideas and things I'd like to get moving on at some point. Basically I want my to do list to be current and not a bucket list.

I keep the 'stuff in play' Breeze list pinned next to a Google Calendar window. GCal has dates of everywhere I need to be and dates of everything I need done in different colours.

I think I could still be more efficient, but this works pretty well for the time being.

For 'reach' goals, I've separated the year into 4 quarters of 12 weeks with a week off between each one. It's easier not to lose motivation over 12 weeks. I have a BitBar plugin that shows me days gone and days left in the quarter. Before each quarter I'll write down what I want to achieve and then how I intend to do it. After 12 weeks I'll review and revise. Most of these can be tracked with something like HabitBull - "I want to lose 5kg this quarter, I'll visit the gym 3 times a week". Then just tick as you go. If you don't hit it, figure out why and what to change next 12 weeks.

Intrigued by this breaking the year into quarters idea. What's the name of the BitBar plugin you use for this?
I wrote it myself. You're more than welcome to have the code if you want it (it's pretty simple!!). The quarters are like new year's resolutions - but easier to stick to because it's only 12 weeks. The plugin is just a visual reminder of where we're at.
That'd be great! Do you have it online in a repo somewhere you could link me to?
Drop me an email. Domain in my profile :-)
I don't have personal goals.

I do have TODO lists I track on paper, usually things that need to get done within a month.

Without goals, how do you decide what you do and don’t need to get done?
I think that it's better to be guided by passion and personal principles than some cheesy list of goals that you tick off one at a time.

Maybe they just have a single unachievable goal that they work towards endlessly; I think that's a worthy goal and it definitely wouldn't fit into a list format.

Exaclty! Except I use many unachievable goals that I work towards endlessly...to develop my touch-typing skills.
I don't use any app for tracking goals. Rather I use a marker and board for that. I tried trello but its not good with respect to personal context. I suggest people to use diary and pen. Writing down things you want to do and cut it down once you had done.
Large whiteboard with a 100 day mind map of goals. Daily journal structured to write out what I'm doing towards each goal that day, then daily 1 min video check in repeating those goals along with a general assessment of how I'm feeling/things I'm thinking about. Has been transformative to do things this way.
On paper. Physically writing stimulates neurology. This then gets embedded into the subconscious.

---

And some tidbits on goalsetting which I'd have liked 15 years ago...

Goals are - SMART (Specific, Measurable, Achievable, Results-oriented, Time-bound) - written in present tense. - stated in the positive. - attached to an identity, or 'self-image'. - expansive.

"I will own 30 apartments" (future tense) -> "I own 30 apartments." (present tense) -> "I am the owner of 30 apartments." (identity) -> "I am the owner of 30 or more apartments." (expansive)

"I will quit smoking by July 31." (future tense) -> "I quit smoking by July 31." ('quit' is negative)-> "I am free from cigarettes by July 31."

More important than the outcome, is how you see yourself. If you couldn't imagine yourself as a person achieving the goal, then it won't occur.

Who do you have to become, to achieve the goal?

Never leave the scene of plan without taking action. After setting a goal, at least 1 crumb-sized action must be taken immediately. Who could you message, call, email...?

I think the problem is that the definition of goals is too vague and narrow causing the problem with using SMART system. I believe you need a hierarchy of goals, like so:

- Mission: This could be specific like "bring humans to Mars" or it could be vague like "accelerate space exploration".

- Strategy: This should be the principles and methods used to implement the mission. Example: "Starting up a private company that works on rocket technology. Sell electric cars on the side to make money."

- Roadmap: This should be actionable, measurable and time-based such as "build a reusable rocket by 2016"

I use paper too, and have designed a small notebook around this idea of longer term goals with "crumb-size" daily actions: https://twentyweeks.com (shameless plug for my side project)
nice! why 10 week sprints? :P