Ask HN: What printer do you recommend for rare printing?

65 points by joshstrange ↗ HN
I need to print something once a month at best. I can use FedEx or other to print but it can be a PITA. I was hoping there are others here on HN that are in a similar situation. I'm looking for a printer that will do fine with infrequent use and the ink will still work when I go to use it.

I'm looking to print way less that 100 sheets/yr, we are talking shipping labels here, nothing serious.

130 comments

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a ~$100 black and white laser printer.

I got a HP 1102w for this about 6 or 7 years ago and it's never failed. By getting laser, you can avoid the clogged print heads issues and other issues inkjets have with infrequent use.

Get a laser printer. The toner won't dry out.
I've given up on owning my own printer. They seem to last all of two seconds. I spend too much time to figure out why they aren't working, eventually giving up.

I have used the Lob.com API to print something, have it mailed to me, and then used. Inefficient and slow, but it is my reality.

If I'm desperate, I go to the public library.

Any entry level Laser printer will do the work. You have to avoid inkjets because with so low printing jobs the ink will become thicker and it could clog the heads. Shelf life for toner is higher. As long as you keep the printer in a low-humidity area one toner could last you a decade.
And they're often faster, which is useful even if it's used rarely. We bought our laser printer because of the shelf life thing, and then we needed to do a ton of immigration stuff and the fast printing was nice. I wouldn't buy a printer just because of speed, but it was a nice value add.

We got ours at Costco for <$200 IIRC (base model monochrome Brother with WiFi), and it has worked well and we're still on the toner it came with. That's about the cost of an ink printer with one or two cartridge refills, so I feel like it's already paid for itself.

I'm still on a Lexmark E232 I bought back in 2006. I've printed like 80k pages and the thing keeps working fine. I bought it for less than $150.
Find a used HP Laserjet 1020. Used ones are all over the place and you can probably get a decent one for $50.

Drivers are easy, works on good ol' USB, and a single $20 toner cartridge will last you a decade.

Seconding this. I have an HP 4250, with three trays and a duplexer. Cost me $40 on craigslist from a bank closing. I've been running it for ~7 yrs, and only replaced the toner cart once. If all you need is black text/graphics, these things are workhorses.
By decade you mean 1000pages (OP mentions 100/yr)?
Yes. Shipping labels use minimal toner. I believe the 1020 cartridges are typically loaded for 2000 pages.
Your neighbor's
Any base model brother laser printer, preferably any that support wifi printing.

i’ve had one for 7 years, and replaced the toner exactly once.

I'll second this. I had a Brother for years. I ran out of toner once (I did a lot of printing) and I think the second time I donated it or gave it to a friend.

I think the only pain point was the toner was almost as expensive as the original printer + toner. Go figure.

But they're good, reliable machines for sure. And affordable.

Same, but I'm on my first toner cartridge after 3 years or so. My biggest complaint is that it only supports Wireless-G, so I have to keep a separate network for it so it doesn't slow everything else down. I'm running cable to solve that problem instead of buying another printer just to fix a stupid WiFi issue.
I'm just going to throw another recommendation for a brother printer. We've got a few at my work, we do a lot of printing and copying. In the 5 years i've been there, i've changed the toner in the one in our office once.
Yep, I think mine was maybe $70 when I bought it six years ago. It works without fail when I boot it up once or twice a month, well worth the money for the lack of hassle.
Yes they’re great for low volume printing and the Linux support is great too.

Newer models track the number of printed pages and nag to replace the toner. You can instead reset the page counter and continue printing. Exact steps vary by model but easily found online.

I'm sorry, but that's just not true, at least not in general. For many models, the Linux support is mediocre-to-none.
My luck must be better than. I’ve had no issues with the L2700 series.
I've had three different models of Brother laser printers, Linux support has been good with each one.

If some reads this and is worried about it, just search reviews for the model number and Linux.

I’ve had the same brother printer since my first day in undergrad which was in 2008. Only changed the toner twice. It’s been super reliable.
I followed "any Brother" advice years ago and had the bad luck of picking a Brother model (HL-3170CDW) plagued with a roller failure problem. Brother refused to fix it under warranty which turned me off the brand. This is not my review, but I had an identical experience, except this reviewer eventually got his replaced, whereas Brother refused to do so for me.

https://www.amazon.com/gp/customer-reviews/RKX2S5U90HT01?ref...

edit: then again, it was only a $200 color laser printer.

Yep! I have similar personal experience with that particular beastie and can confirm that it is to-be-avoided.

I think "base model _monochrome_ Brother printer" is a safer guideline

Brother mono laser printer which explicitly has an ethernet port, duplex, and PostScript (BRScript).

Right now, Newegg is selling a new HL-L5100DN for $180 with free shipping. It should last for five to ten years of low-volume printing.

Good call, I forgot they don't all have ethernet -- the L5xxx is in fact the most recent one I've purchased [L5200DW to be exact] -- stone reliable so far with low volume
Interesting to know. To be fair, I have had one of these for the better part of a decade and it's still going strong. Perhaps they fixed the issue at one point?
My roommate and I have had a Brother printer for years. It was damaged while moving and a bunch of parts fell out and it still worked great.

After that, we damaged it again when moving it around the house and even more parts fell out. Quality fell after that but its still kicking.

I bought another Brother this week to finally replace it. Like others in this thread, we never ran out of toner.

Sounds like an old '79 Ford Bronco I used to own. Or the Jeep TJ I own today...

/something fell off? Welp, still moving forward, so we're all good!

Exactly the same here, I had my for many years and I forced my dad to buy one instead of a inkjet and some other friends, everyone is after many years still extremely happy with their choices. Some got one with a scanner, others color, I only have a plain black and white one and it always works from phone from Linux, etc. No problems at all. I connected it by network cable.
Re: wifi: Maybe network accessible printers are super cheap and good these days, but I have always gone the lpd + samba route to get the same functionality from cheap/old/crappy printers.
Another general vote for a Brother laser printer, though I differ on some details here.

In 2014 (if I'm remembering right...) I bought a DCP-7065DN (B/W all-in-one with wired Ethernet).

I don't print much (sometimes go months without). By volume, the lion's share of my printing is documents I need to copyedit/proof, followed by random receipts, tickets, shipping labels, etc--so I was hoping to optimize for cost and reliability. I make the same tradeoff wrt to using a local or online print service for anything that needs to be high-quality or color.

I didn't have to replace the undersized starter toner cartridge included until earlier this year. I haven't had any trouble with it so far (aside from having to occasionally prod it to keep printing until quality actually fell off a cliff at the end of the first toner cartridge.)

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Many Brother printers are poorly-supported or simply not supported on Linux.

For example, I have an MFC-L2710DW (not what you would get for rare printing I suppose), and the official driver is always acting up: Delays of minutes (!) before starting to print, or simply not printing at all for some odd reason, but then obliging me if I power-cycle the printer. Maybe.

So, these printers may be fine, but check driver availability and user feedback about it first, if you're not on Windows.

Maybe it's your printer and/or computer?

I've used three different Brother laser printers with two different computers, over a couple of years on Ubuntu, and haven't had any delays like that.

I own a Brother HL-L2350DW and can highly recommend it. It has wireless and does AirPrint. Works great from iOS and macOS.
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+1

I have a DCP-L2540DW that is awesome (and has a flatbed scanner with feeder).

I’ve had a Brother HL-1030 since I believe around ~2000, still works great.
HP Envy 5055 w/ HP Instant Ink

Just works. We print a couple of times a month and the Instant Ink is fee < 10 pages per month.

A friend of mine had two Envy’s failing less than 6 months after purchase with light usage. They are disposable printers, and the ink scam is ridiculous. We could never get the supposed override to work, and it would never print b&w if any color cartridge was low.
I still have a Canon Mx925, with all the bells and whistles (photo/CD/card printing, high resolution scanner, ADF, etc). Great machine. 150 Euros.

Also bought a HP Envy 5020 for £40 for scanning and label printing, printed over a hundred pages (just text) on the starter cartridges, worked a charm. Gifted it to a friend when I moved as I had no space. Quality wise, same as the Canon.

But really, any machine will do. HP/Epson/Canon always have everything from cheap to expensive. Check driver compatibility, they're weird nowadays.

Brother HL23xx series (ex: HLL2370DW). $100, wifi, ethernet, laser printing. Built like a tank.
I'll second this. I have one of these. The drum lasts forever, it's built like a tank, it just works with basically every OS you have.

Not what you want if you're printing photos, but if you just need to print a few sheets of black and white every now and then, this is the printer to go for. Zero maintenance, low costs, lasts a long time.

Apologies if this is off topic, but I'm interested in this same question, but with an emphasis on printing quality - one of the main things I want to use it for is proofing fonts. Right now I'm doing most of that on a 4k monitor, but print is the only way to reach really high resolution. I have an inkjet, but it doesn't come close to the quality needed.
I recommend checking Wirecutter [0] when making a purchase like this. It’s a site that publishes detailed, well-organized, and well-researched reviews of consumer products. I check anytime I buy anything durable, though I don’t always go with their recommendations.

Their “Affordable and reliable” printer pick is the Brother HL-L2350DW for ~$100 on Amazon [1]. I have a similar model, the HL-L2340DW, for the same reason you’re looking for.

[0] https://thewirecutter.com/

[1] https://thewirecutter.com/reviews/best-home-printers/

I have that printer and use it to print music sheets about one a week. I'm two years in and still have plenty of toner.
Wirecutter makes their money from affiliate links, so the potential for conflict is high.

They also mostly just meta-analysis rather than doing their own. Their biggest source is Consumer Reports, who don't make their money from advertisers. Much better to go straight to the source: https://www.consumerreports.org/printers/best-laser-printers...

Subscription required, but that's the point -- no conflict of interest.

For those who don't want to subscribe, here are the Consumer Reports recommendations:

Best for work: Brother MFC-L2710DW

Best for price: Brother HL-L5200DW

Best for presentations: Canon imageCLASS MF642Cdw

You’re not wrong that there’s the potential for conflict of interest. Many commenters on Wirecutter articles note that the options they choose are more expensive.

But the articles are well-written and have saved me considerable time. They’ve done much of the work of comprising shopping for the reader. I have no qualms buying through their links when the linked product is the right balance of reliable and economical.

The best Wirecutter recommendations come from the comments, not the articles.
You’re definitely on to something here. The comments are half the value. There’s usually someone wanting to know why a given option was excluded or why a conclusion was reached by Wirecutter staff.
Any similar recommendations for color laser printer?
the recommended Canon imageCLASS MF642Cdw is a color laser printer
Thank you. Looks great, but simplex scanning is a show stopper.
Thank you for the suggestion! I love wirecutter but I've learned to take their suggestions with a large grain of salt. I have no less than 10 products bought from wirecutter suggestions but there are lots of other examples where I diverged from their suggestions.

In fact I looked at that post on printers and specifically their budget Brother laser printer pick [0] but the 1-star reviews were concerning which actually led me to ask here on HN.

[0] https://smile.amazon.com/dp/B0763WDSYZ/

I was at Staples to get some supplies & they recommended https://printme.com/

1. Send your print, 2. Get a code, 3. Go to a partner like Staples, 4. Pick up your print

The Staples rep said the document is encrypted & no human ever sees it. I don’t know if that’s true. Haven’t tried it yet, but plan to. Maybe someone else on HN already has?

Edit: This sounds cool because it’s not tied to any one store. So you always print to the same “place” and pickup anywhere. We have a “roaming print” setup like this where I work and it’s super convenient.

You want a laser printer. Inkjets will clog up with infrequent use, but lasers won't.

HP makes some interesting compact laser printers these days that could easily be stored away while you're not using them -- something like the HP LaserJet Pro M15w might be nice for infrequent use.

> You want a laser printer.

I agree. I bought a Epson ET-2750 EcoTank InkJet to replace a really old Brother laser printer and regret it. Text and even graphics (to look at UI designs, etc.) from a laser printer are so much better.

I bought a HP small b&w office printer in 2005. I still am using the original toner I got with it then and it's still doing a fine job. I loved it so much I bought a few more to use in the office I was IT'ing for at the time, and saw them die glorious deaths after printing 10's of thousands of pages. Meanwhile I haven't seen or used a consumer inkjet printer that has lasted more than a few months.
That sure is a compact laser printer! And it only draws 210 watts while printing! Unfortunately, I was disappointed by this part of the description:

> Dynamic security enabled printer. Only intended to be used with cartridges using an HP original chip. Cartridges using a non-HP chip may not work, and those that work today may not work in the future.

DRMed toner cartridges with OTA "security" improvements? That sounds like a major anti-feature.

I'm glad my LaserJet 1020 just keeps working and working. For infrequent printing it's just perfect. I always get the cheapest refill from Amazon and it's doing just fine. One refill lasts about two years and is 15€. The last two times I ordered the seller even included a note that if I'd give them a positive rating I'd get another one for free. Didn't do it cause I'm lazy.
What a great printer! My 1020 finally died after my kids knocked it off its stand too many times. I replaced it with a "HP LaserJet Pro M15w Wireless Laser Printer" and am very happy with it. The included toner ran out quickly, but a 3rd party replacement cartridge from SwiftInk works just fine.
Yeah FYI if you don't hunt down the minimal base driver, the default software that comes with the printer, and available on the HP site, has a phone home auto updating DRM database.

We have 25 printers just decide that they would no longer work with the toner they had been using for 3 months.

Actually they don't clog that isn't true. What inkjets do is pull ink and clean their heads on a semi-regular basis. This is actually one of the bigger costs associated with Inkjets that aren't used frequently as it wastes ink. Some models waste dramatically more ink than others and there are economical for long term inkjets available. At some point the laser will end up cheap on low use as the catridge doesn't get wasted but that pay back period is quite long verses a low ink usage inkjet.
Sure, all modern inkjets perform cleaning cycles.... most of them do it between prints, and some can even do it on a regular basis even when in standby.

But, most of them don’t clean while in standby, and none of them clean themselves when unpowered. That’s the problem with infrequent use.

Lasers aren’t >$1,000 anymore, where it only makes economical sense for those who print in high volumes. There are a TON of laser printers under $100.

No lie, the last laser printer I purchased was actually $24.99, brand new.

I just take a bike and go printing at a railway station. I am better off, the planet is better off and I save some space at home.
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There are new breed of printers that are convenient to refill.

HP Ink Tank. What does HN crowd think about these printers and what feedback can provide? Is it cheaper than regular Ink printers?

https://store.hp.com/in-en/default/hp-ink-tank-wireless-415-...

(If someone knows how to switch HP store location to show USD, welcome to paste link/price here)

With infrequent use, the issue is not refills or refill cost, but clogged printheads.
I live near a library and print there when I need to. They're a little cheaper than FedEx and usually less busy. I suppose for large volume or something more complicated I'd still go to FedEx, though.
I am very happy with my Brother printer. It is not even wireless but it has Ethernet and I connected it with some wireless access thingy from Zyxel and it has worked without hickups for 10+ years. Sometimes it needs to be restarted. I even have not changed toner once!
If you're printing documents, you want a laser printer. If you're printing photos, use a printing service and save yourself the headache/expense of inkjets.
> If you're printing photos, use a printing service and save yourself the headache/expense of inkjets.

This holds up to a certain point - and that point is when you want large, gallery quality prints on decent paper. I compared the cost of these types of prints from a print shop with the cost of doing it myself and there's very little in it, such that the convenience and control offered by owning your own printer can swing it.

It's worth pointing out that what tipped the balance for me is the quality that it's possible to get from a home inkjet these days. I have an Epson XP-960 (other printers are available!) and the results when printing a good image are truly staggering - colour, detail etc. blow me away. And I'm not even a particularly good photographer! Although it seems surprising, it's not significantly cheaper to get this quality of print from a print shop.

Not to hijack the thread -- but any recommendations for 100-200 pages a month, coming in sporadically?
That's a light load for a laser printer. An inkjet would probably work if you print about once a week, but not so well if all pages are at once.
Don't forget to buy some premium printer paper. If you only print a hundred sheets a year, it's well worth the cost.
Absolutely. I bought a ream of high quality paper 10+ years ago and am still going through it. I really don't print much.
I'm in the same situation, and have given up. There's a shop around the corner that will print PDFs at a nominal cost.

Inkjets are especially bad. they print heads used to be in the cartridge, so thay got changed regularly; now they're fixed and the cartridge is only ink, and little-used printers get clogged printheads. I've enquired repeatedly about old-school inkjets with whole-assembly cartridges, no luck.

If you really want your own printer, your only option is Laser.

A recommendation to stay away from Samsung laser printers, their division was sold off to HP a few years ago and the Samsung wireless setup and connection has been maddening and completely unreliable.
I have a Samsung ML-3710 or similar that I've had for about 10 years now. Only ever used with USB. It's always been fantastic and I love it, because as a former dot matrix owner the idea of printing out pristine documents in seconds at home is still a bit magical. It's only ever had light use, but for my needs it's perfect. I can switch it on for the first time in months and it's up and printing in seconds.
Yeah, I wouldn't doubt that wired printing would be mostly bulletproof but getting our SL-M2020W's wireless/airprint functionality (under Windows) has been painful after multiple attempts at configuring.
I bought one probably about 3 years ago that is largely still good, albeit it has started eating paper when you try to print double-sided. It's pretty much solely a sheet-music printer for me so I suspect that aspect has failed due to lack of use. Other than that it has been very solid though, in fairness.
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I have similar situation. Epson WF-1000. Also has a battery so it can work without a power cord for awhile which is nice to have. Does a fine job for what it is. Also wireless and has print from iPhone capability.